Administrative Assistant (m-f-d)

Temporary, Part-time · FSC Global Development, FSC Global Development GmbH

The Scope

We are looking for an engaged Administrative Assistant who brings solid expertise and a passion for FSC’s mission, to work with us in a multinational environment.

Are you passionate about human rights, forest restoration and protecting environmental and social values in the world’s forests? Are you passionate about supporting and maintaining administrative systems to bring out the best in the teams with whom you work? Then join the System Integrity team at FSC! We are looking for an additional Administrative Assistant to join an international team of experts working to support the integrity of the FSC system. You will support procurement and contracting of experts, maintain and improve administrative systems designed to ensure effective and efficient delivery of integrity services to FSC’s international units and external clients, and to support the unit in organizing meetings, travel, reimbursements, and invoicing.

Main Roles & Responsibilities

Maintain and improve administrative processes in terms of, for example, contracting, procurement, meeting organization, travel arrangements etc.
Assist with the administration of external service providers (contract processing, signing, filing, invoice processing, payments etc.).
Support procurement processes, for example, placing orders, checking delivery, invoice processing.
Support unit communications efforts including for example, updating and maintaining web content, developing power point presentations, supporting internal unit communications and messaging, and ordering translations of communications materials.
Support the preparation, coordination and execution of unit meetings and phone conferences (logistics, meeting set up, taking minutes etc.).
Make travel arrangements.
Maintain unit information resources and databases (unit calendars, unit distribution lists, unit media lists, etc.).
Assist with the updates of dashboards that report and summarize unit information and resources.
Work closely with the other unit Administrative Assistant to coordinate work and seamless coverage of the administrative functions for the unit.
Any other task as assigned by formal supervisor and project work as assigned according to special organizational needs.

Your profile

Education and Training:

University degree, or vocational training or experience in a relevant field, for example, office administration.
At least 2 years of professional experience in work related to the responsibilities in a relevant field (e.g. administration or office management, supporting functions for executives or teams)

Language and Skills

A structured and systems approach to managing work and priorities with the ability to adapt to changes and pivot when needed.
Experience supporting contracting and procurement processes.
Experience with office administration.
A solutions-oriented and proactive team player with the ambition to be part of a high-performing team.
Ability to manage technical details, while maintaining the ‘big picture.'
Fluency in English (spoken and written) is required.
Fluency in German is an asset.

Digital Skills – good skills in the use of/experience with:

Standard software packages (MS Office)
Excel, Power BI
Docusign or other digital contracting system
Project management tools is an asset

Communication Skills:

Exemplary verbal and written communication skills
Active-listening skills
Ability to establish and maintain positive interpersonal relations.

Others:

Experience in working in a multi-cultural, multi-lingual, global team.
Experience in working in / with an NGO or Non-Profit Organization.
Commitment to FSC’s mission and values.
Demonstrated cultural awareness and sensitivity to the diversity of values, views and approaches to issues relevant to the FSC program by stakeholders around the world.
Ability to represent FSC through his/her work with exemplary personal and professional authority and conduct.

Why us?

Be part of a globally recognized organization at the forefront of sustainable forestry and contribute to the mission to help protect the world’s forests.
Play an active role in the FSC global community of 400+ forest stewards who come together in-person at least once a year.
Benefit from cross-cultural collaboration and networking opportunities by working in a dynamic, inclusive, and diverse international culture with over 60 nationalities represented under one roof.
Enjoy comprehensive benefits, including relocation assistance if needed, and investment in training and development opportunities (e.g., LinkedIn Learning, Learning Lunches and more) to advance your career.
Explore the vibrant federal city of Bonn, home to Beethoven, Haribo, and the beautiful Rhein River promenade including many urban parks and close access to nature. As Germany's UN City and second capital, Bonn is an international city with a rich cultural heritage, recently celebrating its 2000th anniversary. Learn more about the city or take a virtual stroll.
Embrace work-life balance: beyond Bonn's borders, unlock Europe's wonders with 30 working days of vacation at your disposal. Whether it's skiing in the Swiss Alps or basking in the sun on Mediterranean shores, your European adventures await.

The Fine Print

Location: Bonn, Germany.
Working Hours: Part time - 30 hours per week
Duration of Employment: Temporary contract – 2 years, extension possible, subject to satisfactory performance.
Starting Date: As soon as possible

How to Apply

Please apply via our website by submitting your CV in English
Please do not send any photos of yourself.
The deadline for applications is 17 November 2024.

For FSC, inclusiveness and diversity are important values. As such, we welcome and encourage applications from all backgrounds and are entirely committed to consider all qualified applicants regardless of race, gender, sexual orientation, religion, ethnicity, age and disability.

We will confirm receipt of your application. Should you not receive a confirmation of receipt please check your spam filter and if you cannot find it there contact us at careers@fsc.org

Please be informed, that by applying for this position you automatically accept our Data Protection Information on processing your personal data.

We are looking forward to your application!

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About us

Welcome to FSC!

The Forest Stewardship Council (FSC) is a globally recognized non-profit organization at the forefront of promoting sustainable forestry. With over 150 million hectares of certified forests and a trusted reputation among NGOs, consumers, and businesses, FSC is leading the way in ensuring the long-term health and resilience of the world’s forests.

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We are looking forward to hearing from you!

Thank you for your interest in FSC. Please fill out the following short form. Should you have difficulties with the upload of your data, please send an email to recruitment@fsc.org.