The Scope

To effectively meet the challenge of protecting the world’s forests, we are committed to have the world’s most skilled people working with us. We are currently looking for an engaged Administrative Assistant to join and support the Legal Department.
 
Are you passionate about human rights, forest restoration and protecting environmental and social values in the world’s forests? Are you passionate about supporting and maintaining administrative systems to bring out the best in the teams with whom you work? Then join the Legal team!

This position will enable you to work in a very international and culturally diverse environment. You will gain experience and contribute to the success of the legal team in a unique and dynamic sector and setting.

Main Roles & Responsibilities

• To carry out general administrative tasks, such as:
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  • responding to incoming requests, managing mails and informing colleagues about new requests
  • coordinating and organizing meetings and travel arrangements for the team.
  • managing, organizing, filing and checking completeness of (legal) documents.
  • supporting all units in the contract processes established in the organization.
  • maintaining databases, e.g., for contracts, legal documents, invoices.
  • checking and processing invoices.
  • taking minutes of meetings.
  • creating Excel overviews, e.g., for reports, budgets or vacation overview.
  • preparing and conducting training on internal procedures to staff.
• Participating in and co-leading contract coordination efforts involving legal counsels and senior team members at FSC International, in close collaboration with the Legal team.
• Supporting the team by verifying, tracking, and monitoring of deadlines.
• Proofreading contracts and other legal documents and translating legal documents.
• Preparing and proofreading of presentations and other overview documents.

Your profile

• Successful education or training as an Assistant, Secretary, Paralegal, Multilingual Secretary, Office Manager or similar (for candidates apprenticed in Germany: “Rechtsanwaltsfachangestellte(r)”, “Fremdsprachensekretär/in”, “Bürokauffrau/-kaufmann”, “geprüfte(r) Rechtsfachwirt/in”, “Diplom-Jurist”, “Wirtschaftsjurist” oder vergleichbar).
• Ideally 2 or more years of professional experience working in an administrative position, preferably in in the legal and/or finance and/or compliance department of an international organization. 
• Experience in dealing with notaries, authorities, external clients, courts and law firms is desired.
• Fluency in English and German (spoken and written). 
• Spanish and/or French is a big advantage.
• Enjoying administrative work.
• Ability to multitask and prioritize workload effectively in a fast-paced environment. 
• Service-oriented attitude to work focusing on solving tasks with a strong sense for diligence and accuracy.
• Strong verbal and written communication skills, able to establish and maintain positive interpersonal relationships.
• Proficient with the use of the standard software packages (MS Word, Excel, PowerPoint).
• Experience in MS Office 365, in particular SharePoint and Dynamics, DocuSign and SAP is a big plus.
• Experience with contract databases or general knowledge management platforms is a big asset.
• Ability to work well as a member of a multi-cultural, inter-disciplinary, multi-lingual, global team.
• Ability to handle confidential and sensitive information with discretion.
• Strong motivation and dedication to support FSC’s values and mission through excellent individual performance.

Why us?

• Be part of a globally recognized organization at the forefront of sustainable forestry and contribute to the mission to help protect the world’s forests.
• Play an active role in the FSC global community of 400+ forest stewards who come together in-person at least once a year.
• Benefit from cross-cultural collaboration and networking opportunities by working in a dynamic, inclusive, and diverse international culture with over 60 nationalities represented under one roof.
• Enjoy comprehensive benefits, including relocation assistance if needed, and investment in training and development opportunities (e.g., LinkedIn Learning, Learning Lunches and more) to advance your career.
• Explore the vibrant federal city of Bonn, home to Beethoven, Haribo, and the beautiful Rhein River promenade including many urban parks and close access to nature. As Germany's UN City and second capital, Bonn is an international city with a rich cultural heritage, recently celebrating its 2000th anniversary. Learn more about the city or take a virtual stroll.
• Embrace work-life balance: beyond Bonn's borders, unlock Europe's wonders with 30 working days of vacation at your disposal. Whether it's skiing in the Swiss Alps or basking in the sun on Mediterranean shores, your European adventures await.

The Fine Print

• Location: Bonn, Germany.
• Working Hours: Full time - 40 hours per week.
• Duration of Employment: 2 years with intent to extend.
• Starting Date: As soon as possible.
  

How to Apply 
Ready to make a difference? Join FSC and help shape a sustainable future. Don't delay - apply now! 

• Please apply via our website by submitting your CV in English.
• Please do not send any photos of yourself.
• The deadline for applications is 05 January 2025.  
   
  

For FSC, inclusiveness and diversity are important values. As such, we welcome and encourage applications from all backgrounds and are entirely committed to consider all qualified applicants regardless of race, gender, sexual orientation, religion, ethnicity, age and disability.   
 
We will confirm receipt of your application. Should you not receive a confirmation of receipt please check your spam filter and if you cannot find it there contact us at careers@fsc.org
 
Please be informed, that by applying for this position you automatically accept our Data Protection Information on processing your personal data.
 
We are looking forward to your application!

About us

Welcome to FSC!  
 
The Forest Stewardship Council (FSC) is a globally recognized non-profit organization at the forefront of promoting sustainable forestry. With over 150 million hectares of certified forests and a trusted reputation among NGOs, consumers, and businesses, FSC is leading the way in ensuring the long-term health and resilience of the world’s forests.