The Scope

The Admin Assistant  - Director People & Culture (m/f/d) plays a key role in supporting the leadership agenda of the function. This role goes beyond traditional administrative support and serves as a central coordination on hub between the Director and their direct reports across HR Business Partnering, HR Operations, Talent Acquisition, and Talent Management.

As a trusted partner, you will not only manage priorities and communication flows, but also apply strong project coordination and project management capabilities to ensure indicatives, decisions, and cross-functional actions are delivered on time and with clarity. You will contribute directly to the operational excellence, structure, and effectiveness of the People & Culture team.

Main Roles & Responsibilities

• Partner with the Director to manage priorities, streamline decisions, and ensure strategic alignment.
• Coordinate planning, tracking, and execution of People & Culture strategic initiatives and cross‑functional projects.
• Maintain structured project management tools, timelines, and action plans to drive accountability and progress.
• Prepare, document, and follow up on leadership meetings, ensuring clear communication and next steps.
• Manage complex calendar coordination and align schedules with project milestones and organisational priorities.
• Develop agendas, briefings, presentations, and project updates for senior stakeholders.
• Draft and manage professional internal correspondence and act as a central point of contact for key stakeholders.
• Support the Joint Works Council coordination, including documentation, follow-up, and tracking of agreed actions.
• Maintain transparent tracking of commitments, deliverables, and deadlines across multiple workstreams.
• Contribute to optimising team operations, improving processes, and supporting people‑focused initiatives that enhance culture and employee experience.

Your profile

• Experience supporting senior leaders in a Personal or Executive Assistant capacity (HR or People & Culture experience is an advantage).
• Demonstrated project management or project coordination experience, with the ability to manage timelines, stakeholders, and deliverables effectively.
• Strong organizational and prioritization skills, with the ability to manage multiple parallel initiatives.
• Experience working with employee representation bodies is a plus.
• Excellent communication skills and high discretion.
• Sound judgment, integrity, and comfort handling confidential matters.
• Confidence using modern productivity, collaboration, and project management tools.

We encourage you to apply even if you do not meet every requirement. If you believe you can contribute to this role, we would welcome your application.

Why us?

• A high-impact role within the People & Culture leadership team.
• Exposure to strategic initiatives, employee relations processes, and cross-functional projects.
• A collaborative, values-driven environment.
• Opportunities for growth within a global organization committed to inclusion.
• Benefit from cross-cultural collaboration and networking opportunities by being part of FSC global community of 400+ forest stewards.
• Benefit from work-life balance with our hybrid working structure.
• 30 vacation days yearly.
• Regional transportation ticket.
• Breakfast bars, coffee, tea, water.
• Take part in learning lunches.
• Celebrate together festivals from different cultures.
• Once a year in-person get together with the global FSC staff.

The Fine Print

• Location: Bonn, Germany.
• Working Hours: Full time - 40 hours per week.
• Duration of Employment: Temporary contract - 2 years (extension possible, subject to satisfactory performance).
• Starting Date: As soon as possible.

 
 How to Apply 
Ready to make a difference? Join FSC and help shape a sustainable future. Don't delay - apply now!
 

• Please apply via our website by submitting your CV in English.
• Please do not send any photos of yourself.

 For FSC, inclusiveness and diversity are important values. As such, we welcome and encourage applications from all backgrounds and are entirely committed to consider all qualified applicants regardless of race, gender, sexual orientation, religion, ethnicity, age and disability.   
 
We will confirm receipt of your application. Should you not receive a confirmation of receipt please check your spam filter and if you cannot find it there contact us at careers@fsc.org
 
Please be informed, that by applying for this position you automatically accept our Data Protection Information on processing your personal data.
 
We are looking forward to your application!

About us

Welcome to FSC!      
 
The Forest Stewardship Council (FSC) is a globally recognized non-profit organization at the forefront of promoting sustainable forestry. With over 150 million hectares of certified forests and a trusted reputation among NGOs, consumers, and businesses, FSC is leading the way in ensuring the long-term health and resilience of the world’s forests.